EXHIBITION PARTICIPATION AGREEMENT AND GENERAL CONDITIONS FOR PARTICIPATION
1. PARTIES
6S FUARCILIK Anonim ŞİRKETİ (Hereinafter referred to as “6S”) having a registered office at Blok 6, Avrupa Konutlari, Yamanevler Mah, Umraniye, Istanbul, Turkey and the “Participant” (the company signing this Agreement) which has signed this Exhibition Participation Agreement (hereinafter referred to as “Exhibitor”) have concluded this Agreement. Parties accept and undertake that they shall comply with the provisions of the Agreement.
2. DEFINITIONS
In this Agreement, following terms shall have the meanings ascribed to them below;
– 6S: 6S FUARCILIK ANONİM ŞİRKETİ
– Exhibitor: Company which has signed the Agreement
– Parties: Both 6S and the Exhibitor
– Exhibition: TTM
– Venue: Section or sections allocated for organization of Turkey Textile Machinery Exhibition (TTM) at Istanbul Expo Center,
– Exhibition Participation Fee: Fee in the first page and to be paid by the Exhibitor for exhibition participation and mutually agreed by the parties,
Agreement: This Agreement signed between 6S and Exhibitor, Intellectual Property Rights: Copyrights, patents, trademarks, trade logos and titles, trade secrets, registered designs, database rights, know-how, rights in domain names, incorporeal rights, rights of action and all other similar legal rights and intellectual and industrial property rights and similar rights which allow the beneficial to derive advantages including all relevant renewals, applications and registrations being subject to the laws of any country in the world and regardless of whatever name such rights are called.
3. ORGANIZATION AND SUBJECT OF THE AGREEMENT
Subject of this Agreement is to determine the mutual obligations of the parties and terms and conditions for participation of the participants and in of Turkey Textile Machinery Exhibition (TTM) (hereinafter referred to as “Exhibition”) to be organized by 6S Fuarcılık A.Ş. at İstanbul Expo Center between the dates of 10-12 Sep 2025
4. EXHIBITION VENUE AND DATE OF THE EXHIBITION:
Exhibition shall be organized in the Hall 2 and Foyer at İstanbul Expo Center on the dates of 10-12 Sep 2025. However, 6S reserves its right to change the venue and the exhibition dates.
5. SERVICE DEFINITION AND SERVICE FEE
Exhibition participation fee to be paid to 6S by the Exhibitor and included in the first page has been determined as 1 m2 unit area. Exhibition participation fee shall express the area without stand (Raw Exhibition Space). Services included in this fee have been described below: a) Space allocation on the venue, b) General promotion services, c) Entrance and consultancy services, d) General security service on the venue (Security for the inside of the Stand shall belong to the Exhibitor), e) General cleaning service on the venue (Responsibility for the internal cleaning of the stand shall belong to the Exhibitor), f) Print and distribution of exhibition posters, catalogues and promotion brochures.
REGISTRATION FEE: Registration fee is charged for the following services; exhibition catalogue entries, exhibition invitations, printing and preparing the exhibitor passes, providing 1 free exhibition catalogue, technical assistance at the exhibition ground, etc.
MEZZANINE: In the event that the Exhibitor desires to build a second floor (mezzanine) on the stand allocated, it shall obtain a written approval from 6S. Allocation fee for the second floor, unless otherwise is agreed in written, shall be half of the fee of 1 m2 area determined for each m2 . Extra services are not included in exhibition participation fee but requested separately by the Exhibitor shall be demanded via Email from Exhibitor to 6S and extra fee to be accrued shall be paid by the Exhibitor.
6. VENUE UTILIZATION:
6.1. 6S shall be responsible for allocating the area in the sizes set forth in participation Agreement to the Exhibitor.
6.2. Exhibitor may exhibit its products and services only in the area allocated to it.
6.3. Exhibitor cannot allow 3rd parties (or companies, products, services, titles and brands of other companies) to fully or partly utilize its stand area against payment or free of charge or use the same for other purposes. Company desiring to be a Co-exhibitor under the Primary Exhibitor shall make a contact with 6S and draw up a Co-exhibitor Agreement and then, it may participate in the exhibition together with the Primary Exhibitor.
6.4. Exhibitor cannot exhibit the products or the services other than those communicated to 6S; otherwise, 6S is entitled to remove said products outside the exhibition ground and all relevant expenses shall also be borne by the Exhibitor. In this case, Exhibitor shall not be entitled to make any claim to 6S.
7. CO-EXHIBITORS
Company/product and services which are not represented by the Exhibitor may only be exhibited on the stand area under the status of a “Co-exhibitor”. In case of companies/products/services to take place on the stands of the Exhibitor as “Co-exhibitor”, they must draw up and send a Co-exhibitor contract. Primary Exhibitor undertakes that co-exhibitor shall have the same responsibilities as the Primary Exhibitor and comply with the provisions of this Agreement jointly and severally. Primary Exhibitor shall be severally liable and joint guarantor to the exhibition participation fee which must be paid by the Co-exhibitor.
7.1. If a Co-exhibitor participates in the exhibition organization on the stand area without 6S’s prior approval, 6S shall be entitled to terminate the Agreement without any warning or notice and evacuate the stand at the expense of the Primary Exhibitor. In this case, Primary Exhibitor shall not make any claim to 6S.
7.2. Co-Exhibitors shall include all Exhibitors represented by their own personnel and the products they exhibit as well as the Primary Exhibitor.
7.3. Co-Exhibitors who have sent required documents to 6S until the specified dates, made a request in this respect and made all relevant payments may also be included in the Exhibitor’s Catalogue with their full addresses.
7.4. If one stand has been allocated to two or more companies, both companies shall be jointly and severally accountable to 6S for complying participation conditions.
8. MINIMUM SPACE TO BE ALLOCATED
Minimum stand area to be allocated is 12 m2. Spaces smaller than this area may be allocated when the layout plan becomes definite and appropriate spaces are available.
9. CANCELLATION CONDITIONS
9.1. Exhibitor may unilaterally cancel the Agreement within 15 days as from the signature date of this Agreement with a notice to be sent to 6S through Notary provided that 25% of the contract fee (fee for the stand area) is paid.
9.2. If the Exhibitor serves this notice for cancellation at a time later than such 15 days and on a date prior to 6 months to the exhibition organization, it must pay 75% of the exhibition participation fee.
9.3. If the Exhibitor desires to cancel the contract in a shorter time than 6 months to the exhibition start date;
9.3.1. Such exhibitor must pay the exhibition participation fee in full even if it does not actually participate in the exhibition.
9.3.2. 6S shall make an effort to allocate this space to another company. In the event that such space emptied on the exhibition ground due to said cancellation cannot be allocated by 6S to another company or is allocated to another company with a lower fee; Exhibitor must pay the difference of rental fee, all expenses to be made by 6S for rearrangement of this space (areas except for the exhibition stand such as seating area, lounge, VIP hall) to 6S. 6S shall attach the invoices of such expenses made for rearrangement in the attachment of such invoices to be sent to the Exhibitor.
10. PAYMENT PLAN
10.1. Section of “Payment Plan” included in this Agreement shall mean the method of payment to be made by the Exhibitor and be binding for the related party.
10.2. 6S may receive check from the Exhibitor in line with such payment plan.
10.3. In the event that the payments set forth in this payment plan are not made in due course or in full, all payments shall fall due and monthly 3% (three percent) late fee for the payments pertaining to the Agreements made over Turkish Lira (TL) shall be applied as from the date of issue.
11. EXCHANGE RATE FOR PAYMENT
Fees in this Agreement and to be paid by the Exhibitor to 6S have been specified only as Euro (€).
12. EXHIBITOR’S DEFAULT
In the event that the Exhibitor fails to pay any payment within the scope of this Agreement in due course, 6S; provided that 6S’s all rights of action and rights of demand, jointly and individually, are reserved; shall be entitled to remove the Exhibitor (and if any, Co-exhibitor) from the list of exhibition Exhibitors without any notice and paying any indemnity, terminate the Agreement unilaterally and claim for balance settlement, cease to provide services, find another exhibitor, accrue default interest; if any, claim and collect such damages from the Exhibitor in default and impose other sanctions set forth in this Article. 6S shall have the right to carry out the abovementioned transactions jointly and separately.
13. CHANGES IN LAYOUT PLANS OF THE VENUE STAND
6S shall be entitled to make changes in layout plan of the exhibition ground. 6S may change the location and square meter of the Exhibitor’s stand by receiving written approval of the Exhibitor. If there is necessity or valid ground, written approval shall not be received. 6S shall communicate this change in written to the exhibitor.
14. VENUE UTILIZATION CONDITIONS
Exhibitor is obliged to use the area allocated to it within the scope of the Agreement without giving any damage. It is forbidden to drill, drive a nail, paint the walls, wall panel, aluminum materials and similar fixed materials, use adhesives except for double-sided bands and close air vents and fire exits, cover electricity, water, air connections in the halls, damage fixed areas on the venue. Exhibitor must compensate all damages in cash. Exhibitor cannot remove the products and services which it exhibits on the exhibition ground outside the exhibition area without compensating the damages in cash.
15. STAND AREA DIMENSIONS
Area allocated to the Exhibitor by 6S as per the terms of Agreement has been stated clearly as a square meter in the Agreement. Projection of any point of the stands can never exceed outside the corridor. Otherwise, Exhibitor must arrange its stand within the framework of the relevant rules before the exhibition is opened. Expenses accrued in this period shall be collected in cash against invoice from the Exhibitor who has violated the rules.
16. SPECIALLY DECORATED (CUSTOM MADE) STANDS
16.1. Stands of the Exhibitors to participate in the exhibition organization with a Specially Decorated Stand shall be formed by such Exhibitors provided that they are responsible for all applications and expenses are paid by themselves.
16.2. Exhibitor must inform the sub-contractors to be hired for stand construction about all conditions set forth in this Agreement.
16.3. 6S may cease the activities of the sub-contractors carrying out activities outside the conditions of the Agreement, may take sub-contractors out of exhibition area and take any measures in this respect.
16.4. The area allocated to the exhibitor without stand shall be delivered by the authorized persons of 6S to the Exhibitor or authorized sub-contractors in such a manner that it is numbered and corner points are marked with a colored paint.
16.5. Exhibitor must submit the project for the stand decoration to be prepared by the exhibitor in 3D to 6S for approval 60 (sixty) days prior to the exhibition start date. 6S shall be entitled to approve the project and make changes in the inappropriate sections for the general layout.
16.6. In case an approval is obtained after 6S’s inspection, stand height in midsection shall not exceed 4 meters / for corner section and under balcony section it shall not exceed 2,5 meter. For those exhibitors who can exceed 4 meters of height, after 6S’s inspection, will be charged 20.000,00 TL + VAT%20 for architectural static assessment.
16.7. Exhibitor whose project is not approved shall not be allowed to build a stand and introduce product.
16.8. 6S shall be entitled to intervene in installation of disapproved stand projects or remove them if they are installed.
16.9. Exhibitor, from 6S’s point of view, shall not install Exhibition and Promotion Materials in such a manner that they block light or restrict field of vision in the open areas or the corridors of the Exhibition ground or affect the other occupants negatively. Location and position of the Exhibitor’s Exhibition and Promotion Materials shall be changed by 6S if Exhibitor fails to meet the demands of 6S in this respect and all expenses regarding such change shall be borne by the Exhibitor. Owners of the stands being adjacent to each other on the exhibition ground may make a contact with each other in order to prevent construction incompatibility.
6S shall not assume any responsibility due to construction incompatibility of the neighboring stands, higher one must cover the elevation facing the lower stand with a proper plating.
17. TECHNICAL SERVICES (ELECTRICITY, AIR, WATER, TELEPHONE, ETC.)
Except for the general lighting of the companies which have participated in the exhibition all technical services (telephone, electricity, water, pressure air, etc.) on the exhibition ground shall be provided for a fee. At the installation stage of the exhibition stands, service shall be provided only to those Exhibitors who have paid the telephone, electricity, water, pressure air fees and etc. until the payment date stated by 6S. All such technical connections shall be made only by 6S. All damages to be arisen on the installation materials shall be borne by the Exhibitor. Exhibitor shall be responsible for all damages arisen from noncompliance with the rules regarding technical works.
18. STAND INFRASTRUCTURE
Infrastructure materials required for stand construction are under the manhole covers on the ground in 2nd Halls. Exhibitor must establish the infrastructure before stand construction and leave a guide between the stand and connection point such that it does not disturb next infrastructure works. Additionally, Exhibitor must inform the concerned architectural company regarding technical infrastructure details. Architectural company or the company to construct the stand must make a contact with 6S and have their design approved by 6S.
19. SPECIALLY DECORATED STAND BUILDER COMPANIES AND INFORMATION OF SUBCONTRACTORS
Exhibitor must communicate the authorized persons and contact details of the third parties and subcontractors (sound system, architecture, etc.) with whom such exhibitor shall work together for stand construction to 6S along with the projects set forth in the article no. 18 of this Agreement.
20. START DATE OF INSTALLATION
Entry and exit dates of the companies whose stands are to be constructed by 6S and the companies which shall construct their stands by themselves shall be communicated by 6S to the Exhibitor at the preparation stage of exhibition organization. 6S shall be fully authorized entity on the exhibition ground in the process from the beginning of entry to the exhibition ground to the exit.
21. INSTALLATION MATERIALS
Construction materials brought to the Exhibition Ground by the Exhibitor for installation must be ready for assembly (cut in required dimensions, painted, etc.). It is not allowed to use the Exhibition Ground as a workshop and compressor paint cannot be used. Additionally, it is strictly forbidden to bring LPG, welding tube or similar explosive materials to the Exhibition Ground. Otherwise, said materials shall be removed from the Exhibition Ground by the exhibition security staff.
22. NO PLASTER BOARD
Plaster board shall not be used in construction of the stand within the framework of the rules set forth by the operator of the Exhibition Ground and such stand containing plaster board is not allowed to be installed.
23. CARPETING OF THE EXHIBITIONGROUND
After the corridors on the Exhibition Ground are covered with carpets, 6S shall not allow the vehicles such as forklift, wheelbarrows or pallets which damage the carpet to pass through the corridors.
24. INTERIOR DECORATION OF THE STAND
All expenses for interior decoration of the stand made by the companies which have participated in the exhibition by package stand or special stand shall be borne by such Exhibitors.
25. FIRE CABINETS
Exhibitor must ensure that stand construction in the relevant project does not block the fire cabinets. Location of the fire cabinets has been indicated in the layout plan of the exhibition ground.” Gas and chemicals are strictly forbidden to be brought to the exhibition ground. Such materials may be brought to the exhibition ground only with a written approval of the exhibition organizer.”
26. LOGISTICS SERVICES
Logistics services (crane, manlift and forklift rental) will be provided by the logistics company determined by the exhibition area, with an additional charge. Cranes and forklifts are not allowed to enter the fairground, except for the contracted company of the fairground.
27. ENTRY AND EXIT CONDITIONS ON THE EXHIBITIONGROUND
Untransferable Exhibitor Badges shall be issued for the Exhibitor and other authorized persons and contractors to ensure official entrance to the exhibition grounds. Exhibitor shall not be allowed to enter the concerned areas without showing this entrance card. Exhibitor shall give 6S until the specified date a list indicating in which day/days the persons to be present on the Stand Area and/or Exhibition ground and/or permitted contractors and all assigned persons shall be present in this area. Responsibility for each unauthorized use of entrance cards issued on behalf of the Exhibitor shall belong to the Exhibitor. Exhibitor shall be responsible and liable for the acts and behaviors of all personnel or all other persons associated with such exhibitor. 6S shall be entitled to remove or send away the persons whom 6S reasonably thinks that presence or acts of such persons are faulty and/or who violate the rules and laws and/or create problems with their behaviors for the other Exhibitors and/or Exhibition visitors from the Exhibition Organization and 6S may use such right regardless of whether such persons are the employees, assistant or authorized contractor of or associated with the Exhibitor in any manner or not. Stands shall be delivered to the Exhibition security department after the closing time every evening and received by the authorized persons one hour before exhibition opening next morning. In the event that Exhibitor fails to comply with the aforementioned rules, said Exhibitor shall be directly responsible for all damages to 6S, itself and/or 3rd parties.
28. ORGANIZATIONS TO BE CARRIED OUT BY EXHIBITORS AT THE EXHIBITIONGROUND
6S shall be informed in written regarding visual and audio organizations to be carried out at the exhibition ground. In case of a visual demonstration, its reflection should not exceed the stand area. It is forbidden to distribute brochures, make demonstrations and draw lots, pass hosts and hostess with promotion materials on them and carry out similar promotions and organizations outside the stand area or in front of the stands of other companies without permission. A fine amounting to 25.000,00 € (Twenty-five Thousand Euros) will be imposed on the firms which violate this rule. If a loudspeaker is used on the stand area, direction of the loudspeaker must face the interior side of the stand area. Otherwise, exhibition organizers shall change the direction of the loudspeakers in the manner specified. Sound level at a 1 meter distance from the stand boundary has been determined as maximum 85 dB. Otherwise, exhibition organizers shall warn the exhibitor in this respect. If such warnings are not taken into consideration, 6S shall be entitled to cut off the electricity of the concerned stand for 1 hour. Additionally, 6S shall not assume any responsibility for the damages to be arisen from such cut-off. Concerned Exhibitor shall be responsible for the problems which the same electricity cut-off can cause to general electrical equipment on the exhibition ground. In the event of any crowd in the exhibition corridors or neighboring stands due to the demonstrations to be carried out on the stand area of the Exhibitor, 6S shall be entitled to intervene in and if necessary, stop such demonstrations.
29. BROADCAST ON THE EXHIBITIONGROUND
Right of all visual and audio broadcast (Radio, TV, …etc.) in open and enclosed spaces of the exhibition ground shall solely belong to 6S. Permit must be obtained for broadcasting. Unauthorized media channels shall not be allowed to enter the exhibition ground. Also, 6S shall be entitled to record exhibitor stands, events and product exhibits by photographing, camera or drawing and use the same for advertisement purposes.
30. LIABILITY AND INSURANCE
30.1. 6S has insured the area where the exhibition events are organized. Risks within the scope of this insurance coverage include the damages arisen from natural disaster, fire, leakage and flood. However, this insurance does not cover the goods and all kinds of products and materials to be exhibited by the Exhibitor in the exhibition.
30.2. All responsibilities regarding all damages for the Stand area and inside and outside the Stand area shall be borne by the Exhibitor.
30.3. 6S recommends the Exhibitor to take out an exhibition policy for its stand and products which it exhibits.
30.4. 6S shall not be responsible for the materials lost, stolen or disposed in any manner against the Exhibitor’s consent.
31. PROHIBITED GOODS
Dangerous goods such as explosive and flammable materials are considered to be Prohibited Goods. Exhibitor accepts that it shall compensate and indemnify all claims, liabilities, actions, judgment, decisions, expenses (including court expenses) and costs incurred by 6S as a result of exhibition of the goods violating any intellectual property right within the scope of Prohibited Goods or legal legislation and/or incurred by third parties following exhibition of such kinds of goods or claimed or brought by 6S and similar parties.
32. EXHIBITOR’S CATALOGUE
Exhibition Catalogue shall be printed by 6S. 6S shall not be responsible for wrong or missing information sent by the exhibitor for the catalogue. In the event that said information is not sent by the Exhibitor to 6S within the period specified or fail to include sufficient details, exhibitor shall not make any claim since such details are not included in the catalogue. If the exhibitor has not sent any information to 6S within the period specified, 6S may put the address and telephone information set forth in the Agreement concluded with the exhibitor in the exhibition catalogue.
33. ENTRANCE-EXIT HOURS TO THE EXHIBITION GROUND
The earliest entry hour of the Exhibitor to the exhibition ground between the dates for the exhibition organization is 09.00 and the latest exit hour is 19.00. Goods entrance-exit to the exhibition ground shall be subject to 6S’s approval within the hours in which exhibition is open. None of Exhibition and Promotion Materials shall be packed, removed from the exhibition ground or dismantled within the hours in which exhibition event is being carried out or in a time close to the closing hour of the Exhibition with the purpose of complying with Occupational Health and Safety Law no.6331 and relevant legal legislation unless otherwise is stated in written by 6S. Visitor entrance-exit hours have been determined as 10:00 and 18:00. 6S reserves its right to change entrance-exit hours.
34. EXHIBITION CLOSING AND PROCEDURE AFTER CLOSING
Electricity of the stands shall be cut off 30 minutes after the exhibition is closed. Exhibitor who wants to work in the stands after closing hour must inform 6S regarding the issue at least 3 hours before closing and obtain 6S’s permission. All electricity system shall be cut off for security purposes 30 minutes after the closing in the last day of the exhibition. 6S shall not assume any responsibility for the damages arisen from said electricity cut-off.
35. EMPTYING AND DISMANTLING THE STANDS
Stands shall be emptied within the periods to be specified by 6S and at the latest at 12:00 the next day after completion of the exhibition. Fine shall be imposed on the Exhibitors who have not left the exhibition ground within the specified period and the materials shall be removed from the exhibition ground without any warning. Loss, damage and expenses to occur during emptying shall be borne by the exhibitor. All damages, penalties and loss to be incurred by 6S due to delay of the Exhibitor in emptying the stand shall be borne by the exhibitor. Delay penalty except for the expenses for emptying shall be as follows;10.000-TL/hour, 17.000-TL/2 hour, 24.000- TL/3 hour. 6S’s right to claim damages for other damages and loss against the Exhibitor is reserved.
36. REMOVAL OF STAND WASTES
Exhibitors taking part in the exhibition by special stand shall remove;
36.1. The wastes to occur during the stage of installation
36.2. The wastes to occur during dismantling and all stand components from the exhibition ground.
37. OCCUPATIONAL HEALTH AND SAFETY
All liabilities, procedures and required measures which must be fulfilled and taken pursuant to the Occupational, Social Security, Health legislations and other legislations in respect of occupational safety and health of all personnel to be employed under the supervision and control by the Exhibitor within the scope of this Agreement and the persons to be authorized by the exhibitor during installation, emptying and transporting the exhibition ground shall be borne by the exhibitor. Exhibitor must take all safety measures and show ultimate attention during the works to be performed within the scope of the exhibition organization such as installation, emptying and transporting the exhibition ground. Exhibitor shall be responsible for paying all damages to be arisen from all loss and/or damages to be incurred by both its own personnel and 3rd parties due to the fault, negligence or carelessness of the exhibitor’s own personnel or the persons authorized by it. In such cases, all kinds of legal, financial and criminal liabilities shall belong to exhibitor. In case of any occupational accident, 6S shall not assume any legal, financial and criminal liability. Whole liability in this respect shall be borne by the Exhibitor.
38. ADDITIONAL CLAIMS AND MATERIALS
Exhibitor will register online through exhibition’s website and will give their company details through website. Exhibitor must send an Email regarding its additional requests and approve the same and then, send such requests to 6S within the specified period. 6S does not accept any responsibility pertaining to the problems arisen from missing, delayed requests or the requests which have never been sent. In the event that the requests exceeding such specified period are met, 6S shall impose a price difference of 50% over the prices set forth.
39. DELAYED REQUESTS
In the event that all services to be provided by 6S are requested after the final application date specified, 6S shall not give any guarantee to meet such requests.
40. 6S’S AUTHORITY AT THE EXHIBITION GROUND
6S shall have a full authority from the entrance day to the exhibition ground to the exit day. 6S’s right to give instruction is reserved. Entry and exit of the goods to/from the exhibition ground shall be realized within the framework of the program approved by 6S.
41. EXHIBITOR’S FAILURE TO COMPLY WITH THE AGREEMENT
6S shall be authorized to send away the people who fail to comply with the Agreement for participation in the exhibition, give rise to disturbance, make extensions to the stand area hired and bring prohibited goods and to close their stands, prevent them from exhibiting their goods without any need of court and/or administrative agency decision and having any obligation to pay compensation.
42. FORCE MAJEURE
In case of natural disasters, government decisions, legislation changes, war, fire, epidemic, flood, explosion, civil commotion, military intervention, terrorism, blockade, embargo, strike, lock-out, sit-in protest, industrial or commercial disputes, adverse weather conditions to the extent they affect performance of work, diseases, public health risk, accident or failure of machines or plants, defects or restriction, intervene in any material, workmanship, transportation, electricity or other infrastructure requirements, (including government departments and units) beyond the control of 6S or the Owner/Business Manager of the exhibition ground, recommendation or action of any government, legal authority or international authorities regarding not travelling, not organizing an exhibition and/or holding a meeting in groups or the fact that exhibition ground becomes inappropriate or unavailable for exhibition organization partly or fully (Force Majeure), including but not limited to the abovementioned setbacks, all other obstacles which make it impossible for 6S to fulfill its obligations partly or fully within the scope of this Agreement and/or make 6S’s or Exhibitor’s participation to exhibition impossible or illegal or difficult or create hardship, 6S shall be exempt from fulfillment of its obligations. In the event that the exhibition cannot be opened due to conditions beyond its control or the legal disputes and/or lawsuits with the lessor of exhibition ground and as a result of the actions or the events described as force majeure in law or break-out of any event threatening public security such as terrorist activities before exhibition organization, 6S shall be authorized to change the location and/or the date of the exhibition. In the event that 6S changes the location and/or the date of the exhibition due to abovementioned provisions, the Agreement shall be valid. If 6S has obtained the Exhibition Participation Fee, 6S is under no obligation to refund payment and 6S’s right to obtain balance settlement is reserved. In the event that 6S cannot change the location and/or the date of the exhibition due to abovementioned reasons (such as the cancellation of the Exhibition), 6S has the right to rescind the Agreement. In this case, 6S shall be under obligation of only refunding the payments which it has obtained and shall not pay any additional compensation or interest. Parties may be agreed on deducting from the fee of the next exhibition instead of refunding exhibition participation fees.
43. INTELLECTUAL PROPERTY RIGHTS
All responsibilities regarding to products and/or services which will be exhibited/served in the exhibition ground arisen from intellectual and industrial property law (trademark, patent, design, literary and artistic works etc.) shall be borne exclusively by the exhibitor. Exhibitor, accepts, declares and undertakes that it shall not violate any intellectual right or exhibit goods in illegal manner in the exhibition ground. In the event of any claim of infringement of intellectual rights regarding to any product and/or service exhibited by the Exhibitor in the exhibition ground, the Exhibitor shall be responsible. 6S shall not be held responsible for any infringement of intellectual property rights.
44. NOTIFICATIONS
Notifications related to this Agreement may be sent to the addresses of the parties set forth in this Agreement or the authorized person for the exhibition stand (as the case may be). All communications between the Exhibitor and 6S must be made in written and confirmed. It is obligatory to hold and make any notifications which may put parties in default due to this Agreement or the performance of this Agreement, through notary public. The parties accept in advance that notices are not valid if they have not made by this way even if they reach the other party and will not have legal consequences.
45. INVOICES
6S shall deliver the invoice related to exhibition participation to the Exhibitor at the end of the exhibition. Invoices shall be paid in Euro (€) on the payment dates specified.
46. STAMP TAX
Stamp tax pertaining to this Agreement shall be duly paid by the exhibitor.
47. CHANGES IN TAX LEGISLATION
In case of any change in Value Added Tax or other tax legislations to be associated with this Agreement, this change shall be exactly reflected to the contract value.
48. NO GUARANTEE
6S shall give no guarantee or commitment regarding achievement of Exhibition’s commercial success and commercial contacts at the exhibition.
49. EXCLUSIVE EVIDENCE
For the disputes to be arisen from this Agreement; Exhibitor accepts and declares that books, computer records of 6S company shall be valid, binding and final evidence and waives in advance from all objections and defense rights against those evidences and in case of any suit, rights of tender an oath regarding the fact that the books of 6S company have been kept appropriately. 6S’s company records and commercial books are exclusive evidences as per Code of Civil Procedure Article 193 and no other evidence can be substituted.
50. RELATIONSHIPS BETWEEN THE PARTIES
Parties accept in advance that they are realizing commercial activity, this Agreement is a commercial Agreement and commercial interest (rediscount) may be requested in case of default in payment and in all cases of compensation to be incurred and also, undertake to act as a prudent merchant as defined in Turkish Commercial Code in relationship with each other.
51. NON-ASSIGNABILITY
Exhibitor shall not assign its rights and liabilities stated herein as required by law or in any other manner without 6S’s prior written approval. Exhibitor’s attempt to assign its rights and liabilities in this Agreement in violation of this section shall be valid and void. Pursuant to the abovementioned provisions, this Agreement shall be binding for the Exhibitor’s successors and approved assignees and valid for them as well.
52. SEVERABILITY
In the event that any provision of this Agreement is held illegal by a competent court, this provision shall be amended by the court and interpreted in such a manner that it achieves the purpose of the original form to the widest extent laws permit. Additionally, other provisions of the Agreement shall remain valid.
53. COMPETENT LAW AND COURT
Parties accept in advance that Turkish Law shall govern this Agreement, Turkish Commercial Code, Turkish Code of Obligation and legislation provisions in other Codes are valid and İstanbul courts and enforcement offices shall be competent authorities for any disputes to be arisen.
54. CONFIDENTIALITY AND PROTECTION OF PERSONAL DATA
The parties accept, declare and undertake to protect the information disclosed to them by the other Party within this Agreement period, including but not limited to the negotiation period before the signing of the Agreement, in a confidential manner, not to give under no circumstances any third parties and to publicize, not to use except in cases directly or indirectly required by the commercial relationship between them and that this obligation of confidentiality will continue for 5 (five) years after the termination of this Agreement for any reason. Information not covered by this article: (1) information independently developed by the Party that discloses information about the other Party without obligation of confidentiality; or (2) information obtained without any restrictions from a Party which is not legally obliged to keep the information confidential; or (3) publicly available information without violating the terms of this Agreement; or (4) law or regulations in force or a court decision issued, information that must be disclosed in accordance with the administrative order, in such a case, the Party that will disclose the confidential information of the other Party shall notify the other Party in writing as soon as possible and before disclosing the confidential information, and will take reasonable measures to disclose confidential information only to the extent necessary. The Parties shall also pay the same attention that they pay in protecting their own confidential information in protecting the confidential information of the other Party. The parties can give this information only to the workers, sub-employees and other persons who work under them, in cases of necessity and as part of their job. However, these people shall be warned in writing about the confidentiality of the information. The Parties accept, declare and undertake that the workers, sub-employees and other persons who work under them (even if they are independent) will not violate the obligations of this Agreement, and if they do so, they will be directly responsible. The Parties, accept, declare and undertake that they will comply with the Turkish Personal Data Protection Law no. 6698, while processing any personal data it has acquired within this Agreement about the other Party and / or its employees, will not share this data with any other institution / organization / person unless an express consent received from the person concerned, that this data will only be obtained by its authorized personnel, provided that it is limited to the purpose and scope of the service received and for use for this purpose only and can be processed under time restrictions, in case there is any administrative or criminal issue that may be directed to the other Party due to non-compliance with these provisions, these amounts shall be recoursed.
55. ATTACHMENTS OF THE AGREEMENT
The “Working Schedule and Hall Rules” file shall be an inseparable part of the Agreement and take effect following the signing of this Contract.
56. TERM OF THE AGREEMENT AND ENFORCEMENT
This Agreement shall automatically expire once the parties fulfill all obligations. The authorized representative, who has signed under the seal of this Agreement on behalf of the Exhibitor who issued and signed this Agreement, also agrees and undertakes to be severally liable and joint guarantor to all the actions of the Exhibitor in this Agreement. This Agreement consisting of 56 articles has been signed as 2(two) copies by the authorities of the parties, shall enter into force as of the date of signature.
